EduTrak Tuition ManagementManaging tuition across programs, payment plans, and hundreds of families gets messy fast. The EduTrak Tuition & Billing Module puts contracts, invoicing, auto-pay, and family payments in one system, so your business office isn't chasing payments or reconciling by hand.
What It DoesHere's what's included in the Tuition & Billing Module. No add-on fees for the features your business office actually needs day to day.
Invoices go out automatically on whatever schedule you set. The system handles reminders before due dates, auto-pay on due dates, and late fees when configured. Batch billing generates invoices in bulk across families, programs, or entire districts.
Families manage payments, set up auto-pay, download tax statements, and view history from one login. The family dashboard shows every charge, balance, and payment across tuition, childcare, lunch, fees, and activities. All students, one view.
Contracts can be modified without disrupting payment history. Every revision is tracked with a full record of what changed and when, so terms, amounts, and schedules stay auditable from enrollment to final payment.
Business officials oversee all payments in one place using the account and department codes that match your existing financial reporting structure. Contract summaries, outstanding balances, and auto-payment tracking at the school or district level.
Parents access tuition balances, payment history, and checkout directly through PowerSchool without a separate login. DataBridge syncs student enrollment, demographics, and family relationships from PowerSchool, Skyward, and other systems automatically.
Credit cards, debit cards, ACH/eCheck, and electronic bank transfers all process through PCI DSS compliant gateways. Processing fees are displayed before checkout so families see the exact total. Full and partial refunds are supported with a complete audit trail.
Create tuition contracts with the terms, amounts, and billing schedule for each family or program.
Billing runs on your schedule with reminders, auto-pay charging, and configurable late fees. No manual runs.
Parents pay from the same account they use for lunch, fees, and childcare. One login for everything.
Payments post with the account codes your finance system already uses, so the books stay current.
Class trips, enrollment deposits, program fees — large one-time charges are where manual billing breaks down. The Tuition & Billing Module handles them the same way it handles everything else: set the amount, set the schedule, and let auto-pay do the work. Families pay in installments on whatever interval you configure, and your office sees every payment as it comes in.
Real feedback from EduTrak customers, submitted through a voluntary feedback form.
Easy to learn software. Absolutely love the customer service with EduTrak. Highly recommend.
It takes me less time to process and run reports. Mistakes are easily corrected. If you need assistance, they have the friendliest tech help ever. This program also makes it easy to get bills out with emails.
They have always been easy to get ahold of and take care of any issues quickly. Everyone is very helpful.
No sales call needed. These self-guided tours show the real product.
See contracts, billing, and the parent payment experience end to end.
Start the tour → Self-Guided DemoHow parents view balances and check out directly inside PowerSchool.
Start the tour →Want to see other modules? Browse the full demo library.
Our team walks districts and schools through how EduTrak Tuition would fit your billing setup. No pressure, no long pitch, just answers to your questions.
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